One order, one product card, one document, seen by both companies.

Order Evolution is not an in-house stock program that sends PDFs. It is a shared system between a manufacturer, its distributors and their shops. You publish a product once and it appears in your customer's catalogue at their prices. An order moves through its stages on both sides. The invoice, packing list and CMR are formed from that order and published to the partner, never retyped. The partners are yours: ordering is free for them and we take no commission. Mini clients order from a phone through a permanent link.

Start free 30 days free with every feature, no card needed.
Manufacturer Wholesaler / distributor Shop / HoReCa
Coverage map Confirmed partners
Company 1Bakery · Sweden · 12 SKU
Company 2Distributor · Latvia · 34 SKU
Company 3Shop · Bulgaria · 8 SKU
3 countrieswhere your product sells
27 locationsat confirmed partners
4 requestslooking for a supplier nearby
How we differ

Not another accounting program, but a shared system between companies.

Unlike an inventory program or ERP

It works between companies, not inside one. The product card, the price, the order and the document are one record that both sides see. Between connected partners nothing is retyped or forwarded.

Unlike a marketplace

It is your own network. You invite the partners yourself and set their prices. There is no commission, nothing is charged per partner, and ordering is free for the client.

Unlike other electronic document exchange systems

We cover the whole chain: from the order to the full set of export documents.

Who it is for

Every role in the chain gets its own problem solved.

In the system you switch on the blocks your work actually needs.

Manufacturer
Problem

Every distributor asks for a price list and a catalogue in Excel, and every one of them needs its own prices.

Solution

A public page and catalogue behind a single link. Individual prices for every customer in one matrix. Mini clients get a Quick Order link for the phone.

Wholesaler / distributor
import, distribution, logistics
Problem

You buy in one currency and sell in another. Transport and customs quietly eat the margin. Orders to suppliers go out by e-mail and get lost.

Solution

Price formation: purchase + transport + customs + markup, with ECB rates every day. Supplier product cards are copied into your catalogue automatically. An order to an offline supplier leaves the system as a PDF by e-mail. Small shops get a Quick Order link on WhatsApp.

Shop / HoReCa
retail, cafés and restaurants
Problem

A dozen suppliers, each with its own price list and its own way of taking an order. The shelf empties unnoticed, and incoming documents have to be typed in by hand.

Solution

All suppliers in one window, ordering from a single catalogue. A minimum stock level creates the draft order by itself. Goods received and issued invoices export to CSV for the accountant. A small shop orders through the supplier's link from a phone, without logging in.

Features

What works, and what it gives you.

On the left a block of the system, on the right the result for your business.

System block
What it gives you
Partners and market

Partner search

Requests - “looking for a distributor / supplier / shops” - on the map of the region. The requests are visible without registration.

New customers and suppliers without advertising or cold calls. You find the partner in the very place where you then work with them: confirm the link and open access to your catalogue.

Coverage map

The world map shows where your product sells: confirmed partners and their points of sale.

Public page and catalogue

A company page with the catalogue, categories, company details and a button to request cooperation.

One link instead of a presentation. The customer sees the current range, not a PDF from six months ago, and leaves a cooperation request themselves.

Ready-made product cards straight in the customer's catalogue

The product card - photo, composition and all the logistics data - appears in the customer's catalogue the moment you open access.

You test demand for new items. Open a new item's card to selected customers and get feedback straight away.

Pricing

Price calculation and price lists

Purchase + transport % + customs % + extra costs = landed cost. A markup gives the selling price. ECB rates update daily and the catalogue is shown in the customer's currency.

Not a single item goes out below cost. A price list is put together in minutes instead of a day in Excel, and is recalculated when a rate or a transport charge changes.

Individual pricing

A “customer × product” matrix: a base price, or a special price for each one. Access to the range is set separately.

A margin per customer instead of one discount for everybody. The customer sees only their own prices and only the products opened to them.

Orders

Quick Order from a phone

A permanent link for a client who will never log in: their own range and prices, a basket, sending the order, a history with statuses, the order's documents and a payment-order upload. Sent on WhatsApp or by e-mail, installs on the phone as an app.

Mini clients order by themselves, with no calls or messengers. The order lands in your inbox as an ordinary order, with the same stages and documents. The link can be switched off or replaced at any moment.

Orders in both directions

Incoming from clients and outgoing to suppliers in one section. An order placed on a client's behalf by your manager, an order to an offline supplier as a PDF by e-mail, the desired delivery date, a credit limit, boxes and pallets per order.

One list instead of e-mail and messengers. The seller edits the lines until the documents are issued; the buyer sees every edit in the history.

Documents

End-to-end document flow with partners

The order passes its stages on both sides in one system: confirmation, corrections, assembly, shipping, receipt. Invoices follow the EN 16931 e-invoicing standard; credit notes and corrective invoices stay linked to the original. For export: a packing list and a CMR, with all the data taken from the system.

Not a single “did you get my order?”. Both sides see the same state and every edit is recorded. The documents are ready for electronic invoice exchange.

The full document set

Built from the order: bilingual PDFs with both parties' details, VAT rates and signatures.

OrderWarehouse assembling listProforma InvoiceInvoicePacking listCMR

A shipping set in minutes, with nothing retyped. The figures on the invoice, the packing list and the CMR match, because there is one source: the order. Export documents are switched on with a single tick.

Export for the accountant

Goods received, goods issued and issued invoices for a period in CSV. All documents in a single archive.

The accountant gets the data without your manual summaries. Closing the month no longer means digging documents out of e-mail.

Warehouse and control

Stock accounting and auto-ordering

Batches with a date and a shelf life. Goods booked in when they are actually received. When stock falls below the minimum, the system creates a draft order to the supplier by itself. Storage locations on the assembly sheet, FEFO write-off.

No sales lost to an empty shelf, and no money frozen in surplus stock. What moves first and what is nearing its expiry date is visible without a stocktake.

Accounting and reports

Month folders with documents and bank statements, table reports on sales and purchases, a profit report and a debtors report. Excise goods accounting: alcohol, coffee, sugar-sweetened drinks.

Month-end closing from a single section. The excise reports are built from the very documents that moved the goods.

Flexible profile settings

Team access

Employee invitations, roles and per-section rights: who sees prices, who confirms orders, who issues documents. The interface comes in 15 languages.

Every employee sees their own part and the owner stops being the bottleneck. A manager works with orders without seeing the cost price.

Analytics

Analytics for a period

By item and by customer, in units and in money, for the chosen period. By month and by manager.

You see what really sells, to whom, and where you actually earn. Decisions on the range and on a customer's terms are made on numbers, not on a hunch.

Key figures on the dashboard

Orders, revenue or purchases, new clients and suppliers, products and invoices for the chosen period: day, week, month, quarter, year. Dynamics across periods and the available credit at partners.

The state of the business on one screen. You configure the key set of figures for yourself.

Plan and its execution

Target figures for a period with the actuals next to them.

A deviation from the plan shows up the same day, not in the quarterly report.

Switching over and getting started

Off Excel in days

Catalogue import from CSV and XLSX using ready-made schemes, a product file template, bulk photo upload by EAN. If you would rather have everything loaded and set up for you, there is personal onboarding.

The catalogue is imported, not retyped. You set up roles, modules and document fields to fit your own process.

Pricing

30 days free with every feature. After that, you pay only for what you use.

A customer who only places orders with you does not pay. The company that sells through the system pays - for the base subscription and the modules it needs. Prices are per company per month (excluding VAT).

Every customer who places an order with you uses the system for free.
No limit on the number of customers or orders.
A customer only places orders
  • Orders to every connected supplier
  • The supplier's catalogue and prices on its terms
  • Receiving and storing the order's documents
  • Order stages and corrections with history
  • Quick Order from a phone through the supplier's link
Where the subscription begins
  • Open your catalogue to customers and give each their own prices
  • Accept orders - 100 a month already included
  • Optional modules: page, warehouse, reports, partner search

An order is paid for by whoever accepts it, not by whoever sends it.

An easy start.
The system can be learned without a consultant: help and hints are built into every screen.
free
1
A first-steps wizard
The wizard and the launch checklist take you from the company's role to the first invited partner.
2
Built-in hints across the whole system
Every section has two hints: what it is for and how to use it.
3
Detailed description of the features
Every module is described step by step: what it does and what it gives your company.
4
Missing a feature? Tell us
A feedback button is on every screen, voice included. We read every message and use them to decide what to do next.
Solo
one person, up to 100 orders a month
€19 a month
  • Base subscription: catalogue and prices for customers, accepting orders
  • 100 accepted orders a month included
Mini
2–10 people, own warehouse, a page needed
€47 a month
  • Base subscription
  • Public page
  • Warehouse
  • 100 accepted orders a month included
Team
11–50 people, sales and warehouse departments
all included
€99 a month
  • Base subscription and all six modules
  • 500 accepted orders a month included
  • 100 supplier documents posted to stock included
Giant
more than 50 people or thousands of orders
no limit
€399 a month
  • Base subscription and all six modules
  • Orders and stock postings with no meter

A set is only a starting selection: remove or add any module and the total is recalculated at once.

Or build your own set.
The base subscription and only the modules you need. A module can also be taken without the base - for example, just Warehouse for a shop that only buys.
ItemPer month
Base subscription
catalogue for customers, customer prices, accepting orders; 100 accepted orders a month included
€19
Public page
product showcase on the company page, “Where to buy”, cooperation requests
€9
Warehouse
batches and expiry dates, goods in and out, storage locations, minimum stock, clearance sales
€19
Accounting export
month folders, bank statements, excise reports
€9
Reports
report catalogue: sales, purchases, profit, debtors
€9
Management dashboard
trends across periods and the period plan
€9
Partner search
search requests, distribution map, outgoing offers
€19
Above the included volumePer unit
Accepted order
from the customer's account, through a quick-order link or entered by you
€0.10
Supplier document posted to stock
a delivery that lands on your stock by itself; paid by the receiver with the Warehouse module
€0.15

Issued invoices and other documents: unlimited and free. No limits on staff, products or partners.

  • Prepay 3 / 6 / 12 months: −5 / −10 / −20 %
  • Switch modules on and off at any time
  • Pause once a year for seasonal businesses
  • Cancel any time
  • Prices exclude VAT
Personal onboarding - €499, on request
Want it all set up for you? Within 30 days we load your products, prices and partners, set up your documents and public page, and train your staff.
Start - 30 days free No card. After the trial, choose a set or keep buying for free.

We do not charge for partners. Not for connecting them, not monthly - invite as many as your network needs.

Questions from prospective customers

Frequently asked questions before you start.

1What exactly makes this B2B platform attractive for us?

In that it is a shared system, not one company's program. You publish the catalogue once and it appears in every customer's account on their own terms. Orders, stock and documents live in the same system instead of e-mail, Excel and messengers, and both sides see the same state. The partners are yours, there is no commission, and ordering is free for the client. You look for partners in the very place where you then work with them, and from day one you see on the map where your product sells.

2What do we get from taking part, and where does the platform make the workflow simpler and more flexible?
  • Partners. Search requests, link confirmation, the coverage map. A new partner sees the catalogue immediately after confirmation.
  • Sales. A public catalogue, ready-made product cards, individual prices and range access for every customer.
  • Orders. One chain of stages on both sides, corrections with history, an order to an offline supplier by e-mail.
  • Mini clients. A Quick Order link: their own range and prices on the phone, an order in a minute with no registration.
  • Documents. The whole set, from the Order to the CMR, is built from the order. Draft, publication, correction to the e-invoicing standard.
  • Stock. Batches and shelf life, goods booked in on receipt, auto-ordering on minimum stock.
  • Accounting and the team. A CSV export for a period, roles and rights for employees.
3What advantages does it give participants in terms of financial efficiency and profitability?
  • A margin per customer. Individual prices instead of one discount for everybody, and a cost price that includes transport and customs, so no item is ever sold at a loss.
  • Less manual work per order. Documents are built from the order, with nothing retyped and no discrepancies between the invoice, the packing list and the CMR.
  • No money frozen in the warehouse. The minimum stock level creates the order in time: no empty shelf and no surplus batches running out of shelf life.
  • New customers with no advertising spend. Partner search, the public page and the coverage map bring in those who are already looking for a supplier nearby.
  • A quick check of demand for new items. The product card is immediately available for ordering, in the local language.
4How exactly do new customers find manufacturers on the platform?
This already works, in three ways at once:
  • Your public page. A storefront with the catalogue, a map of export markets and a cooperation request form.
  • The “Find partners” section, open without registration. Distributors and importers pick a country and see the manufacturers looking for partners there. You appear on that list as soon as your settings have the target markets ticked and “publish the request” switched on.
  • Partner search inside the system. A registered distributor in your target markets sees you among the manufacturers looking for a representative and sends a request in one click. You see the company name, the country and the contact person, and you accept or decline the request.
5How flexibly can the system be set up for export sales: different prices, currencies, payment and delivery terms, export documents?
That is exactly what the system was built for. Every point below already works:
  • Different prices for different customers. A “product × customer” matrix: every distributor has its own price list, the base price is applied with one button, and every change is written to the history. The customer sees only their own prices and only the items opened to them.
  • Different currencies. The currency is set per customer and conversion uses the European Central Bank's daily rates. A customer's price list exports to Excel in their currency.
  • Payment terms. The payment term in days is set once in the customer's card and automatically becomes the due date on the invoice; the documents carry a payment-terms field.
  • Delivery terms. Incoterms - the rule and the place, for example FCA Tbilisi - appear on the packing list, the transport request and the invoice. The “export delivery” flag on a customer switches on the export document set.
  • Export documents. Built from the order with nothing retyped: proforma invoice, invoice, credit note and corrective invoice, delivery note, CMR, packing list, transport request. The PDFs are bilingual and share one numbering series - first a draft, then publication to the partner. The whole set for a delivery sits in the shared order folder and downloads as one archive.

Something missing? Tell us through the feedback button: messages like that decide what we build next.

6Who has access to information about our customers, prices and sales? Can other companies see this data?
Other companies do not see your customers, your prices or your sales - under any circumstances. Each company's data is isolated at server level, not by a setting. Who sees what breaks down into four levels:
  • Your company's employees. Full access belongs to the Owner alone. Everyone else is given one of the roles (manager, procurement manager, sales, warehouse, accounting, viewer), each with its own set of rights per section - products, prices, orders, partners, documents - and the Owner can change any single right. Employee actions are written to a log.
  • Partners whose link with you is confirmed. A partner sees only the range you have opened to them and only their own prices. They do not see your other partners, their prices, your sales or your stock; the only things you share are joint orders and the documents for them. One detail worth knowing in advance: if the partner is a distributor, the product cards opened to them are copied into their own catalogue (description, photo, your price as their purchase price) so that they can resell your products further without retyping them.
  • Any visitor, without registration. The public page shows only what you have switched on: the company description, the map of export markets and those products that carry the “publish” tick, item by item. Prices never appear on the public page. The phone number and e-mail are visible to confirmed partners only; everyone else sees a padlock. One section is worth knowing about separately - “where to buy”: a map that by default shows your confirmed partners as places where your products can be bought. Whether a partner appears on that map is your decision, partner by partner; if the make-up of your distributor network is commercially sensitive, switch this off before you connect partners. The countries cooperation requests may come from are limited as well: you tick the markets where you are looking for partners, and requests from other countries are declined until you allow any. The page itself, meanwhile, is open from anywhere in the world.
  • Us, the platform operator. Our technical team has access to the data in order to maintain the system and investigate error reports; such access is logged. Data is neither passed to third parties nor sold. The system runs on a dedicated server in an OVH data centre in the European Union, and the connection is secured with HTTPS.

You invite your own partners yourself, to a specific person's e-mail. For every incoming request you see the company name, the country and the contact person, and before you accept the link you can check their intentions by phone or e-mail: until you confirm, the requester gets nothing beyond your public page.

7We have a large product catalogue: that is a lot of data to enter for a trial or a migration.

The system was built to be understood without a manual. Moving off Excel takes a day: the catalogue is imported, not retyped. A photo named after the EAN code is attached to the product card automatically. Exporting customers and setting up a price list are self-explanatory in a single table.

An easy start with no risk. Every feature free for 30 days.

Registration in a few minutes. An onboarding guide. Built-in hints.